Purchase OrderManagement System
Streamline your procurement process with comprehensive purchase order management, approval workflows, payment tracking, and vendor integration. From creation to closure.
Complete Procurement Management Solution
Everything you need to manage purchase orders from creation to payment and receipt tracking
Smart PO Creation
Create purchase orders manually, from RFQs, or BOMs. Auto-numbering, templates, and bulk import capabilities.
- Multiple creation methods
- Auto-numbering system
- Template-based creation
Approval Workflows
Multi-level approval system with role-based approvers, conditional rules, and automatic escalation.
- Multi-level approvals
- Role-based routing
- Automatic escalation
Financial Management
Comprehensive financial features including GST calculation, discounts, TDS, and additional charges.
- GST & tax calculations
- Discount management
- TDS compliance
Payment Management
Track payments with milestone-based schedules, multiple payment methods, and outstanding amount monitoring.
- Payment schedules
- Multiple payment methods
- Outstanding tracking
Goods Receipt
Record partial and full receipts with smart inventory integration based on delivery location.
- Partial receipts
- Smart inventory updates
- Status tracking
PDF Generation & Email
Professional PDF templates with automated email delivery, tracking, and vendor communication.
- Multiple PDF templates
- Automated email delivery
- Email tracking
Complete PO Lifecycle Management
From creation to closure - a comprehensive procurement workflow
Create PO
Create purchase orders from templates, RFQs, or BOMs
Approve
Multi-level approval workflow with automatic routing
Send to Vendor
Generate PDF and send via email with tracking
Track Delivery
Monitor delivery status and vendor acknowledgments
Record Receipt
Record goods receipt and update inventory
Process Payment
Track payments and close the PO
Why Choose Our Purchase Order System?
Streamlined Approval Process
Automated approval workflows reduce processing time by 60% and ensure compliance.
Real-time Tracking
Track PO status, payments, and receipts in real-time for better visibility and control.
Financial Compliance
Built-in GST, TDS, and tax calculations ensure compliance with financial regulations.
Comprehensive Analytics
Detailed reports and analytics provide insights for better procurement decisions.
Faster Processing
Our users report significant improvements in procurement efficiency and cost control.
Advanced Features
Powerful features that make procurement management effortless
Recurring POs
Set up recurring purchase orders with automatic generation and quantity adjustments.
- Daily, weekly, monthly schedules
- Automatic generation
- Quantity adjustments
- End date conditions
Attachment Management
Upload and manage documents with secure access control and version tracking.
- Multiple file formats
- Secure access control
- Version tracking
- File preview
Analytics & Reporting
Comprehensive reporting with vendor performance, cost analysis, and trend tracking.
- Vendor performance metrics
- Cost analysis reports
- Trend analysis
- Export capabilities
Seamless Integration
Works perfectly with your existing systems and workflows
RFQ Integration
Generate POs directly from RFQ quotes and vendor responses for seamless procurement.
BOM Integration
Create POs from Bill of Materials and track project-based procurement status.
Vendor Portal
Provide vendors with self-service access to PO details and delivery tracking.
Ready to Streamline Your Procurement Process?
Join hundreds of companies already using our purchase order management system to improve efficiency and reduce costs.